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Statement of local value

 

Statement of local value

PLEASE READ AND FOLLOW THESE INSTRUCTIONS CAREFULLY, INCLUDING THE SECTION ENTITLED “GENERAL INFORMATION” 


In order to obtain the evaluation of a document issued by a U.S. school located in the jurisdiction of this Consulate General, the procedure is as follows:

 

GRADES ONE THROUGH EIGHT
The student’s parents must send to the Student Office of this Consulate General a brief cover letter with their request, together with the following:

  • the original report card, signed by the principal or vice-principal, with attached to it the “Apostille” of the Secretary of State legalizing the signature of the above-mentioned school official* (in order to obtain an Apostille on a document, the school official’s signature must be authenticated by a notary public);
  • if the report card does not state that the student was promoted to the following grade, then a statement issued on school stationery, signed by the principal and attesting to the promotion to the following grade, must be attached to the report card;
  • Italian translation of the report card. The translation must be complete, accurate, and clearly typed. Translations of transcripts must show the grades exactly as they are on the originals (A, B, C, etc.).

 


HIGH SCHOOL (only for US residents, not for Italian exchange students)

The student requesting the evaluation must send to the Student Office of this Consulate General a brief cover letter with his/her request, together with the following: 

  • original “official transcript”, signed by the principal, counselor or registrar with attached to it the “Apostille” of the Secretary of State legalizing the signature of the above-mentioned school official* (in order to obtain an Apostille on a document, the school official’s signature must be authenticated by a notary public);
  • in case of graduation, original diploma, signed by the principal, counselor or registrar, with attached to it the “Apostille” of the Secretary of State legalizing the signature of the above-mentioned school official* (as above);
  • Italian translation of all the documents. The translation must be complete, accurate, and clearly typed. Translations of transcripts must show the grades exactly as they are on the originals (A, B, C, etc.).



HIGH SCHOOL (Italian Exchange Student)

The student requesting the evaluation must send to the Student Office of this Consulate General a brief cover letter (including his/her phone number and/or email address) with his/her request, together with the following:

  • Original “official transcript” signed by the certifying school official, with attached to it the “Apostille” of the Secretary of State Legalizing the signature of the above mentioned school official* (please see last page for a list of Secretary of State of the consular jurisdiction). OR originalofficial transcript”, signed by the principal, counselor or registrar, in a sealed envelope;
  • a letter from the exchange program office, verifying participation;
  • in case of graduation, the Original Diploma;
  • Italian translation of the official transcripts. The translation must be complete, accurate, and clearly typed. Translations of transcripts must show the grades exactly as they are on the originals (A, B, C, etc.).

NOTE – The official transcript must indicate the date of entry and date of withdraw or graduation, as well as the grading system utilized by the school.


COLLEGE – UNIVERSITY (ASSOCIATE – BACHELOR – MASTER – Ph.D)
The person requesting the evaluation must send to the Student Office of this Consulate General a brief cover letter (including his/her phone number and/or email address) with his/her request, together with the following:

  • original “official Transcript”, signed by the certifying school official, with attached to it the “Apostille” of the Secretary of State legalizing the signature of the above-mentioned school official* (in order to obtain an Apostille on a document, the school official’s signature must be authenticated by a notary public);
  • if a degree was obtained, the original Diploma, signed by the certifying school, with attached to it the “Apostille” of the Secretary of State legalizing the signature of the above-mentioned school official* (as above);
  • Italian translation of the above-mentioned documents. The translation must be complete (front and back), accurate, and clearly typed. Translations of transcripts must show the grades exactly as they are on the originals (A, B, C, etc.).
  • in the case of a Ph.D., besides the above, the requesting party must also submit University documentation explaining admission requirements to the school’s Ph.D. program, minimum and maximum duration of the program, graduation requirements (discussion of a thesis, publication of a thesis, etc.);

 

Besides the above, if you are applying for a recognition of an:

  • ASSOCIATE DEGREE or a BACHELOR, you have to provide us with: original Transcript and original High School Diploma (see instructions on the above page under the section High School). If the Diploma has been achieved outside the San Francisco consular jurisdiction, a declaration of value must be obtained through the competent Consulate;
  • MASTER, you have to provide us with: original Transcript with the Apostille, original BA/BS Diploma with the Apostille (in both cases, in order to obtain an Apostille on a document, the school official’s signature must be authenticated by a notary public) and Italian translation of all the documents. If the Diploma has been achieved outside the San Francisco consular jurisdiction, a declaration of value must be obtained through the competent Consulate.


* In order to obtain an “Apostille” on a document, the school official’s signature must first be authenticated by a notary public. Please note that neither a parent, nor an exchange program coordinator, nor the student him/herself may attest that the document is an original or a copy and then have his/her signature notarized, and then legalized with an Apostille. This would be a waste of time and money because THE AUTHENTICATED SIGNATURE MUST BE THAT OF THE SCHOOL OFFICIAL WHO SIGNED THE DOCUMENT.



GENERAL INFORMATION

Processing time is approximately four to six weeks, if the documentation is complete. All documents will be returned by regular mail. A prepaid addressed envelope must be enclosed in your application. This office does not accept checks, nor overseas C.O.D. shipments.

The consulate will mail the documents only to the requesting party, in the U.S. or in Italy, or to the host parents, but not to schools or exchange organizations.

Do not ask the school, nor the Secretary of State to send the documents directly to the Consulate.

If the consular evaluation is requested for work purposes and not for continuing education, consular fees apply. Please contact the consulate to find out what the current fees are.


CERTIFICATION OF ORIGINAL SCHOOL / ACADEMIC DOCUMENTS (APOSTILLE)


The Italian educational system does not accept school/academic documents mailed directly from the issuing American school/university in sealed envelopes as proof of authenticity. The Italian Government and its agencies comply with the Hague Convention of October 5, 1961 (approved by the United States of America on October 15, 1981) that requires documents originating in a participating country be accompanied by the Apostille of the Secretary of State to satisfy the requirement of authenticity. The Apostille actually certifies that the signatures of officials appearing on the original document are true and legitimate. In this manner all documents issued in the United States, if accompanied by the Apostille of the Secretary of State, are recognized as authentic in Italy.
Original school/academic documents (i.e.: Final Report Card, High School Graduation Diploma, High School Transcript, Bachelor of Art Degree, Bachelor of Science Degree, Master’s Degree, Ph.D., Academic Transcripts) should bear the signature by hand of the Registrar or any other School/University authority in charge of student records and the authentication of this signature by a Notary Public.

Once the Notary Public has authenticated the signature of the school official on the original document, it can be mailed to the appropriate office for an Apostille (see attached addresses). It some cases it may be necessary to obtain the certification of the county clerk before an Apostille can be issued, so it is advisable, once you have the notarized school document, to call the office of the secretary of state to find out if it can be mailed directly to them or not. When the time comes to mail the document to the Secretary of State, include a cover letter specifying that you are requesting an Apostille for use in Italy, your payment for the Apostille, and your return address.


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