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Passports

 

Passports

Consolato Generale d’Italia
Passport Department
2590 Webster Street
San Francisco, CA 94115


CLICK ON THE FOLLOWING LINKS FOR INFORMATION:

1) General Information
2) Instructions
3) Passport Renewals and Booklets With No More Available Pages
4) Appointments
5) Passport Fees and accepted form of payment
6) Annual stamp/tax (Marca da bollo) - no longer applicable as of 24 June 2014
7) Digital Fingerprinting
8) Declaration Form for Minors Under 14 Years Old Travelling WITHOUT Their Parents/Legal Guardians 
9) Requirements for the USA – minimum passport validity, visas, ESTA, and other information.

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GENERAL INFORMATION

  • To be able to request a passport through this office you must already have been granted Italian citizenship, either at birth, or following a request for citizenship recognition. (For information on how to request Italian citizenship, please visit the webpage of the Citizenship department of this Consulate)

  • Italian citizens residing for at least 6 months per year in this Consular jurisdiction must EITHER already be registered at this Consulate in San Francisco, OR have submitted an AIRE registration request to this Consulate AT LEAST 30 DAYS PRIOR TO THE SCHEDULED PASSPORT APPOINTMENT. This also applies to citizens currently registered in AIRE who were previously registered at another Consulate who satisfy the residency requirement. To register in AIRE through this Consulate, visit the Registry – AIRE page of this website.
    • AIRE registration is a legal obligation of all Italian citizens (art. 6 of law 470/1988) and is required for passport issuance abroad.

  • By law, citizens should submit passport applications to their competent office in whose jurisdiction they reside, whether in Italy or abroad. The jurisdiction of the Consulate General in San Francisco covers Alaska, Hawaii, Idaho, Montana, Oregon, Utah, Washington, American Territories of Samoa, American Territory of Guam, Northern Mariana Islands, Johnston Atoll, Wake Island, Midways Islands, and California (except the following counties, which are under the jurisdiction of the Italian Consulate in Los Angeles: Imperial Valley, Kern, Los Angeles, Orange, Riverside, Santa Barbara, San Bernardino, San Diego, San Luis Obispo, Ventura)

  • To request a passport for a minor born outside of Italy, parents must have already submitted a request to register the minor’s birth certificate to a Consulate/Embassy abroad, or directly to a Comune in Italy AT LEAST 30 DAYS PRIOR TO REQUESTING THE PASSPORT. For information on how to register a birth certificate, please visit the Vital Records page of this Consulate.

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INSTRUCTIONS

The following instructions are for requesting an Italian passport for ADULTS and MINORS 12 YEARS AND OLDER.

Please note:  minors UNDER 12 years old DO NOT REQUIRE AN APPOINTMENT. You must send their passport application by mail. Refer to the documentation required for minors. 

  1. SUBMIT AN AIRE REGISTRATION / UPDATE REQUEST THROUGH THE FAST IT online system (see AIRE web page for instructions):
    • If you are already registered at this Consulate General in San Francisco:
      1. Create a Fast It account (or login to your account if you already have one)
      2. Click on “ANAGRAFE CONSOLARE E AIRE”
      3. Click on “VISUALIZZARE LA PROPRIA SCHEDA ANAGRAFICA”
        • Please note: for this step the Consulate must match your account with your personal file in the Consular database
      4. VERIFY your address and personal details
      5. UPDATE your address and personal details if they are incorrect/out of date. See instructions on the AIRE page of this website
  2. CLICK "VISUALIZZARE LA PROPRIA SCHEDA ANAGRAFICA"
  3. ENSURE THAT THE FIELD "Iscrizione AIRE" shows the status "ISCRITTO
    • We remind you that after this Consulate submits the AIRE request to your Italian Comune, the final registration is completed by the Comune and NOT this Consulate
    • If the field still shows "Trasmessa al Comune" you must CONTINUE CHECKING your Scheda anagrafica until the status shows ISCRITTO 
  4. SCHEDULE AN APPOINTMENT EXCLUSIVELY IN PRENOTA ONLINE AFTER your AIRE status shows "ISCRITTO" click here for information
  5. RECONFIRM YOUR APPOINTMENT THROUGH PRENOTA ONLINE 10 days prior (and no later than 3 days prior) to the appointment date (click here for information)
  6. SUBMIT REQUIRED DOCUMENTATION ON THE DAY OF THE APPOINTMENT
    1. ADULTS – required documentation
    2. MINORS – required documentation


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RENEWALS and EXHAUSTION OF PAGES

It is no longer possible to renew Italian passports. Those with an expiring (or expired) Italian passport must follow instructions for the issuance of a new passport booklet. Similarly, it is no longer possible to add pages to Italian passports. Citizens in possession of a valid Italian passport with no more available pages must follow the same intructions for the issuance of a new passport booklet. 

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APPOINTMENTS - instructions for scheduling a passport appointment

Please note: If you are NOT yet an Italian citizen, and you are trying to request an apointment for recognition of Italian Citizenship, you CANNOT schedule an appointment with this passport department. In this case please continue checking Prenota OnLine for Citizenship appointments and contact the Citizenship department if you have questions.

IMPORTANT NOTICE

The Consulate General of Italy wishes to remind all users that the booking system “PrenotaOnline” is entirely FREE OF CHARGE. Users will never be asked to pay any fee in order to book an appointment at the Consulate General.

We would recommend all users to refrain from accepting any offer made by websites, agencies or other individuals claiming to be able to book an early appointment on your behalf, provided that you pay a fee. The Consulate General wishes to stress that there is no connection at all between the Consulate itself and such websites, agencies or individuals and reserves its right to take action where appropriate. 


HOW TO SCHEDULE AN APPOINTMENT:

  1. IF YOU ARE A LEGAL RESIDENT** IN THIS JURISDICTION: REGISTER in AIRE. Click here for instructions.
    **Please note:
    If you are NOT a legal resident in this Consular jurisdiction and/or your are not registered in AIRE through this Consulate, send an email to passaporti.sanfrancisco@esteri.it before you schedule an appointment.

    • !!IMPORTANT!!: If you recently submitted an AIRE registration request through FAST IT, the status of the online request MUST show as "definito / completo" before you can schedule a passport appointment. After your FAST IT request for AIRE Registration is complete, you may schedule an appointment for a passport.

  2. CREATE AN ACCOUNT IN PRENOTA ONLINE (click here): Each applicant requires an individual username/account created in Preonta OnLine, and each account requires the use of a different email address. Once the accounts are created, a separate appointment may be scheduled for each applicant by logging into each individual account. It is only possible to accpet ONE applicant per appointment slot.

  3. SCHEDULE AN APPOINTMENT ONLINE: Login to Prenota OnLine and select the service for the issuance of an ordinary passport. Ordinary passport appointments can be reserved no more than 20 weeks in advance. (If you need an urgent passport appointment, please read points 5 and 6 below).

    • ADULTS, and MINORS 12 YEARS AND OLDER: all applicants over 12 years old require an individual appointment at the Consulate General of Italy in San Francisco.

    • MINORS UNDER 12 YEARS OLD: minors under 12 years old do NOT require a passport appointment, and their applications will be processed by mail. (Please refer to the Passports for MINORS page for instructions - click here)

  4. SELECT A DATE AND TIME FOR THE APPOINTMENT: you must select a date for each passport appointment in the Prenota OnLine system by clicking on the desired date, and then on the "confirm" button next to the desired time slot. Availability is shown as follows:
    • GREEN: open availability
    • ORANGE: limited availability
    • RED: all appointments have been filled
    • GRAY/BLACK: it is too early to book an appointment for this date, the Consulate is closed on this day, and/or this day is a holiday

  5. RE-CONFIRM YOUR APPOINTMENT ONLINE: Beginning 10 days prior to the scheduled appointment date login to Prenota OnLine re-confirm your appointment. We strongly recommend that you re-confirm as soon as it becomes possible. The deadline for the second confirmation is 3 days prior to the scheduled date

    PLEASE NOTE: 
    Failure to re-confirm the appointment(s) by the deadline will result in an automatic cancellation of your appointment(s) by the online system, and the appointment(s) will become available to other applicants.

    To re-confirm the appointment:
    • Login to Prenota OnLine
    • Click on "My reservations"
    • Click on the green check mark next to the appointment date

  6. IF NO APPOINTMENTS ARE AVAILABLE: and/or you wish to change the date of your appointment, you must frequently check Prenota OnLine for any appointments that become newly available following cancellations. If you have already scheduled an appointment, you must cancel the previously scheduled appointment and then schedule a new appointment for the newly available date and time. If you have difficulty finding available appointments, keep checking the reservation system daily for appointments that become newly available following cancellations.

  7. URGENT APPOINTMENTS: Urgent appointments can be reserved no more than 4 weeks in advance. Urgent appointments are EXCLUSIVELY for those Italian citizens who satisfy ALL of the following requirements:

    • Residents in this Consular jurisdiction and REGISTERED IN AIRE through the Consulate General of Italy in SAN FRANCISCO.
    • Passport holders of ONLY AN ITALIAN PASSPORT.
    • Who have an urgent departure date for which the passport will NOT be usable (expired, exhausted pages, damaged booklet, lost/stolen, etc).
    • AT LEAST 12 YEARS OLD. (as indicated on our website minors under 12 years old do not require appointments and their passports request may be sent by mail)
    • Have a PROVEN NEED/URGENCY for their Italian passport - this MUST be explained in detail in the "additional notes" section on the page requesting information for passport issuance.

TO SCHEDULE AN URGENT APPOINTMENT: follow the instructions from points 1-5 listed above (for point 2, select the service for URGENT passport instead of ordinary).

PLEASE NOTE: Urgent appointments are subject to verification by this Consulate. If you do not satisfy ALL the requirements mentioned above your appointment will be cancelled. In this case you must book a regular appointment for passport issuance.

 

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PASSPORT FEES

PLEASE NOTE: Consular fees are updated every three months. Make sure that the payment amount on your Money Order will be valid on the day of your appointment. Incorrect payment amounts will NOT be accepted.

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ANNUAL TAX/STAMP (Marca da Bollo)

On June 24th, 2014 the annual tax/stamp previously required for Italian passports was eliminated. Passports issued prior to this date are no longer subject to this annual tax and are valid until their expiration. Passports issued after this date are now subject to a single, one-time payment (composed of the cost of the passport booklet and an administrative fee) which covers the passport until its date of expiration.

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DIGITAL FINGERPRINTING

  • The issuance of a new biometric passport requires the physical presence of the applicant at this Consulate General in San Francisco in order to acquire his/her digital fingerprints.
  • Applicants under 12 years old are exempt from digital fingerprinting
  • Other reasons for exemption from fingerprinting are:
    • Documented permanent or pathological disability – must be proven through a Medical Certification letter issued by a local physician, hospital, etc.
    • or evident disability or deformity

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DECLARATION FORM FOR MINORS UNDER 14 YEARS OLD TRAVELLING WITHOUT THEIR PARENTS/LEGAL GUARDIANS 

Italian children under the age of 14 (fourteen), travelling without their parents or legal guardians, must have an authorization issued by the competent Consular office for that purpose. This authorization is issued following the submittal of an ad-hoc declaration showing the name of the person(s), of the company, or Airline to which the minor(s) will be entrusted during their trip. A mention of the party accompanying the minor(s) will be mentioned in the Italian passport of the minor(s). 

In order to travel without the parents/legal guardians, the following original documentation must be submitted to the Consulate:

  1. Declaration form for accompanying a minor, signed by both of children's parents/legal guardians in the presence of a Consular officer, or a Notary Public.
    • If the minor will be accompanied by a person or persons, please indicate on the form the complete address(es) of those accompanying the minor, and include a photocopy of a valid photo ID of those people if possible.
  2. Minor's Italian passport

If sending the documentation from points 1 and 2 by mail, parents must also include

  • Authorization form for returning the passport by mail, filled out and signed
  • Pre-paid and self-addressed envelope for returning the new and old (when applicable) italian passport - return envelope MUST be either United States Postal Service Espress Mail or Priority Mail.

The accompanying statement as well as the authorization are valid for one round trip, but under well-founded circumstances (medical care, studies, etc.) can be valid up a maximum of six months.

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REQUIREMENTS FOR THE USA – minimum passport validity, visas, ESTA, and other information.

Please click on the links below to open the web pages. For additional information on the topics below please contact the competent United States authority.

 

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For questions or clarification, please contact the Passport Department by sending an email to the address listed on the "Departments" page.

 

For additional information regarding passport issuance can also be found on the following website: http://www.esteri.it/mae/it/italiani_nel_mondo/serviziconsolari/documenti_di_viaggio 


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